Administrative Assistant (Part-Time, Temporary)

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Date: Sep 11, 2023

Location: Lake Zurich, IL, US, 60047

Company: accobrands

Achieve. Create. Collaborate. Organize.
Essential brands. Innovative products. Smart investment. Winning team. This is what you will find at ACCO Brands. We are passionate about building a culture that is committed to the success of our employees. If you are looking for an organization that offers rewarding opportunities and is dedicated to team orientation, learning and development, and flourishes with success, we invite you to be a part of building our company for the future. 

Job Summary

ACCO Brands is seeking a Administrative Assistant to provide temporary support to our Executive Assistant to the Chairman and CEO. We seek an enthusiastic, highly-competent and customer service-oriented professional to perform a wide variety of administrative duties such as coordinating meetings and conference/video calls, assisting with fundraising activities within the organization, calendaring, ordering office supplies, filing/copying/scanning, assisting with various projects and assignments, expense reports, handling travel arrangements and typing travel itineraries. This position reports to the Executive Assistant to the Chairman and CEO. 

Responsibilities

Main responsibilities include, but are not limited to:

  • Timely filing of electronic and hard-copy documents and maintaining organization and integrity of files, records, and confidential data
  • Handling incoming requests for information and data
  • Preparing and modifying documents including correspondence, reports, drafts, memos and emails
  • Coordinating meeting and travel arrangements
  • Maintaining office supply inventories 
  • Processing and track expenses
  • Assisting with annual charitable giving campaign
  • Assisting with meeting details for Board of Directors Meetings
  • Assisting with various employee events throughout the year

Expected hours per week: 25 hours (max 29 hours), flexible schedule available.

Expected duration of temporary assignment: October 2023 – October 2024 (12 months)

 

Qualifications

  • High school degree required 
  • 2+ year office experience required
  • Intermediate skills in PowerPoint, Excel, Word and Outlook/calendaring and proficient overall computer skills required, including internet/other research methods and sources
  • Proven ability to multi-task and stay focused in an ever-changing environment required, interact professionally and with tact with inside and outside contacts, and diplomatically handle the most delicate situations
  • Familiarity with making travel arrangements a plus (with travel agencies and/or online programs)
  • Strong proofreading skills to ensure accuracy of work
  • High level of professionalism required, C-suite or executive experience a plus
  • Extremely detail-oriented with high organizational skills required
  • Confidentiality critical to role
  • Sense of urgency and "think on your feet" a must
  • Excellent written and oral communications skills required
  • Local candidates only

About Us:

You know our brands. You love our brands. You just may not know they are ours.

If you have touched a PowerA® gaming controller, a Five Star® notebook, a Swingline® stapler, a Quartet® dry erase board, or a Kensington® computer mouse, you have touched part of ACCO Brands Corporation. With annual revenues of over $2 Billion, ACCO Brands (NYSE: ACCO) designs, markets, manufactures and sells branded academic, consumer and business products globally. The power of our brands, our unmatched global customer reach, and our strategic market strengths put us in a position to achieve global leadership and growth. We're proud of our long history of industry leadership and innovation and are focused on delivering exceptional value to our customers by providing unique, cutting-edge, branded products.

Apply now and build a successful future with ACCO Brands.

Click here to learn more about our employee benefits. 

More information about ACCO Brands, the Home of Great Brands Built by Great People, can be found at www.accobrands.com.

 

Equal Opportunity Employer

At ACCO Brands, we are committed to providing an environment of fairness and mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, age, sex, sexual orientation, gender identity, marital status, national origin, physical and mental disability, veteran status, and any other characteristic protected by applicable law. ACCO Brands believes that a diverse and inclusive work environment is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

 

AODA

Accommodation for applicants with disabilities will be provided in all parts of the recruiting process as required under the ACCO Brands Canada AODA policy.  Applicants are asked to make their needs known in advance.


Nearest Major Market: Chicago