Executive Administrative Assistant

Date: Apr 2, 2024

Location: Lake Zurich, IL, US, 60047

Company: accobrands

Achieve. Create. Collaborate. Organize.
Essential brands. Innovative products. Smart investment. Winning team. This is what you will find at ACCO Brands. We are passionate about building a culture that is committed to the success of our employees. If you are looking for an organization that offers rewarding opportunities and is dedicated to team orientation, learning and development, and flourishes with success, we invite you to be a part of building our company for the future.

Job Summary

ACCO Brands is seeking an Executive Administrative Assistant to support our Senior Vice President of U.S. C&OP and PowerA and their team.   

We seek an enthusiastic, highly competent, organized and customer service orientated, seasoned professional to perform a wide variety of executive level administrative support duties such as managing calendars, arranging meetings and conference/video calls, managing emails, preparing and supporting presentations, facilitating team and employee communications, arranging travel, preparing expense reports, managing vendor relationships and invoicing.  This role will work with Microsoft suite of tools and will interact with all levels of management supporting the U.S segment. 


  • Provide day-to-day administrative support for the Senior Vice President and several other team members, including calendar management, arranging travel, preparing and reviewing expense reports, vendor set-up and invoice processing.
  • Prepare agendas, schedule meetings, take minutes, including follow-up, for weekly, monthly, and quarterly meetings.
  • Prepare regular and ad hoc correspondence and reports, as well as presentations, reports and spreadsheets for internal audiences.  
  • Maintain segment org charts using Microsoft Visio.
  • Work closely with entire executive leaders and their Executive Administration teams in a collaborative manner on cross-functional projects, corporate events (City of Hope) and coverage during busy times and vacation.
  • Other duties include working with A/P processing invoices with detailed accuracy.


  • 4-year college degree or equivalent, with 5+ years in an executive support role.
  • Proven ability to work in a fast-paced environment and juggle multiple priorities and deadlines.
  • Proactive, collaborative, team player who consistently demonstrates a positive approach and attitude.
  • Proven ability to maintain confidentiality, interact professionally with internal/external contacts and diplomatically handle     difficult situations and confidential information with emotional maturity and professionalism.
  • Demonstrate the ability to work independently or with little instruction; take initiative to obtain direction and input when needed.
  • Excellent communications skills with both internal and external individuals as well as strong written communication skills.
  • Excellent prioritization, planning and organization skills.
  • Excellent attention to detail.
  • Advanced PowerPoint, Excel, Word, Visio and Outlook/calendaring skills.
  • Ability to work a flexible work schedule to meet tight schedules and deadline.
  • Project management experience is a plus.
  • Experience with Concur and Vizio is highly desired.


About Us:

You know our brands. You love our brands. You just may not know they are ours.

If you have touched a PowerA® gaming controller, a Five Star® notebook, a Swingline® stapler, a Quartet® dry erase board, or a Kensington® computer mouse, you have touched part of ACCO Brands Corporation. With annual revenues of over $2 Billion, ACCO Brands (NYSE: ACCO) designs, markets, manufactures and sells branded academic, consumer and business products globally. The power of our brands, our unmatched global customer reach, and our strategic market strengths put us in a position to achieve global leadership and growth. We're proud of our long history of industry leadership and innovation and are focused on delivering exceptional value to our customers by providing unique, cutting-edge, branded products.

Apply now and build a successful future with ACCO Brands.

Click here to learn more about our employee benefits. 

More information about ACCO Brands, the Home of Great Brands Built by Great People, can be found at www.accobrands.com.


Equal Opportunity Employer

At ACCO Brands, we are committed to providing an environment of fairness and mutual respect where equal employment opportunities are available to all applicants and team members without regard to race, color, religion, age, sex, sexual orientation, gender identity, marital status, national origin, physical and mental disability, veteran status, and any other characteristic protected by applicable law. ACCO Brands believes that a diverse and inclusive work environment is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.



Accommodation for applicants with disabilities will be provided in all parts of the recruiting process as required under the ACCO Brands Canada AODA policy.  Applicants are asked to make their needs known in advance.

Nearest Major Market: Chicago